loading . . . FWA 2026 Event Suites Application After a very successful year, FWA is excited to offer FWA’s Event Suites as a community program for all to apply for. These suites are some of the largest and most unique suites available in any of our host hotels. And because of their ability to host sizable events, we are excited to share these spaces with as many as we can in the community. FWA was able to share this space with 37 unique events in 2025All selected events must review and sign the FWA 2026 Event Suites Agreement. The Agreement goes over detail on expectations and requirements for all Event Suites Events. Please review the agreement BEFORE submitting your application.Is there a fee to host an event?Yes, we require a fee in 2026. The fees include the cost of basic supplies provided and the tip given to the housekeeping staff during room turnovers This new process will expedite the check in and check out process for you and our staff.Please reference the Event Suites Agreement above for a full breakdown of the fees. Any events scheduled for less time than listed will be adjusted to have the fees reduced to be fair.What kinds of events are you looking for?The Event Suites are available for those who want to host social events, educational events, photoshoots, and/or themed events (parties) that are better suited in large suites rather than a panel room. We are looking for events that bring together groups of the community and harbor positive growth within those groups.What kind of suites are available?Each suite has a unique layout and design. However, they all contain an open main area, wet bar, dining area, and an attached room with seating. Events will be given the suite that best suits their needs. An example layout is provided below.What amenities are provided?Basic event supplies (trash cans, trash bags, soap, paper towels, etc), cups, bar tools, a cooler for drinks, an ice chest, and basic lighting are provided. We will also provide basic cleaning supplies. You are responsible for cleaning the room after your event to the best of your abilities. We cannot guarantee that hotel housekeeping will be able to make it to the rooms between events during peak times, so we rely on communal effort to keep these events running! You are responsible for any drinks, snacks, and/or other supplies your event will need. Things like extra coolers, drink dispensers, water bottles, and eating utensils are NOT provided.Each event will have an assigned Event Suite staff member to help you with any needs you have before, during, and after your event. How many people can attend an event?Beyond the max capacity of the suite (50 people) there is no limit on the number of attendees. However, you are responsible for maintaining a comfortable environment for your event. Most events in the past have implemented their own invite system to allow for the rotation of attendees during their event. You will need to have someone volunteer to manage entry at the door. They will be responsible for ID checking for 18/21+ events as well as tracking the number of people that are currently in the room. Every attendee must have a valid FWA wristband to enter. Lines are not allowed outside the doors of the suites. Failure to follow these rules will result in hotel security shutting your event down.Do these events have to be “open invite”?Due to space restrictions and logistics, we do not expect any events hosted in the Event Suites to be “open invite”. However, we do expect every event to implement different types of outreach and include those who are interested in the topics of your event and/or have not had the opportunity to attend them before.It sounds cheesy, but these events have had such an impact on our lives that we volunteer our time to ensure they continue for years to come. We hope you understand why we are passionate about outreach and why we want you to do what you can to share your event with others.Can I serve Alcohol at these events?Yes, however if you serve any alcohol, your event becomes a 21+ event and IDs must be checked at the door. You will also need a volunteer to serve drinks at the bar. Common source alcohol such as punch bowls, open-top, and other self-serve drink dispensers, are not allowed.Can I host an AD event?Social 18+ AD (After Dark) adult themed events, like FWA's Moonlight Festival are allowed. You must abide by all Attendee Policies in the Event Suites. If it's not allowed at Moonlight, it's not allowed here.Application Process:Dec 12, 2026 to Jan 23, 2026: Applications OpenFebruary 14, 2026: Selection emails sent out. All applicants will be notified whether their event has been accepted, rejected, and/or wait-listed. Selected events will have to sign an agreement that explains all of the rules and requirements of all events hosted in the Event Suites. February 21, 2026: Final time slots emailed to selected events.February 21, 2026 - February 28, 2026: Event Suite Agreement and room fee due.Due to the volume of expected applications, we will not be able to give detailed explanations of why any event was rejected and/or wait-listed. If you have any questions, please email [email protected] https://bit.ly/4rWXETJ
